Privacy Policy

01. Scope & Business Context

Coldbrew Systems ("Company", "we", "us") respects your privacy and is committed to protecting business and personal data. This Privacy Policy outlines our practices regarding the collection, use, processing, storage, and disclosure of information gathered through our B2B cold outreach platform, automated communications systems, and website located at coldbrewsystems.com and associated domains.

Coldbrew Systems operates strictly in a Business-to-Business (B2B) capacity. Our Services are designed to evaluate potential commercial partnerships, provide business development automations, and initiate corporate outreach to executive decision-makers.

We do not offer consumer products or services (B2C), nor do we intentionally collect sensitive personal information, consumer credit data, or information from individuals under 18 years of age.

02. Information We Process

To conduct professional B2B communications, we process publicly available corporate and professional information relating to prospective commercial partners and business executives.

03. How Information Is Sourced

Coldbrew Systems collects information exclusively through legitimate B2B channels and publicly available resources:

• Public Web Indexing & Professional Directories: Information indexed by search engines, corporate websites, press releases, and public business directories.
• Third-Party Data Verification APIs: B2B email verification and domain deliverability utilities (such as ZeroBounce, Hunter.io, and Abstract API) used to confirm MX record status and prevent message bounce-backs.
• Direct Inquiries & Communication: Information provided directly to us when you correspond with our team via email or contact forms.

04. Purpose and Legal Basis for Processing

We process corporate data under the legal basis of Legitimate Interests in conducting direct B2B commercial outreach and business development. Specifically, we use this data to:

• Identify prospective corporate partners whose operational profile matches our service capabilities.
• Direct tailored, context-relevant commercial inquiries to executive decision-makers.
• Maintain a master suppression list (PERMANENTLY_BLOCKED) to honor opt-out requests and prevent unwanted future contact.
• Ensure operational integrity, system security, and deliverability health across our sending infrastructure.

05. Data Sharing & Third-Party Processors

No Data Sales: Coldbrew Systems does not sell, rent, trade, or broker professional data to third parties or data brokers.

Information is shared strictly with infrastructure service providers bound by confidentiality agreements to operate our delivery pipeline:

• Cloud Infrastructure & Email Service Providers: Infrastructure providers (including Google Workspace) hosting mail dispatch and database operations.
• AI & Parsing Services: Automated technical providers (such as Google Gemini APIs) used solely to structure raw public web snippets into organized business record fields under strict non-training, zero-data-retention terms.
• Deliverability Verification Utilities: Automated APIs used to verify whether a corporate domain maintains active mail server records prior to message dispatch.
• Legal Obligations: Disclosures required to comply with applicable laws, court orders, or governmental subpoenas.

06. Suppression, Opt-Out & Your Rights

We provide immediate mechanisms for business professionals to request data erasure or opt out of prospective communications.

Suppression List Mechanics: Upon receiving an opt-out request, your record is placed on a master suppression list (PERMANENTLY_BLOCKED). This ensures your corporate email address is permanently excluded from all future discovery and outreach pipelines operated by Coldbrew Systems.

State & Regional Privacy Rights (CCPA / CAN-SPAM): Depending on your jurisdiction, you hold the right to Request Access to the specific B2B data points held regarding your business entity, or Request Complete Erasure of your corporate information from active processing lists.

07. Retention & Data Security

Retention: Active B2B prospective records are retained only as long as necessary to fulfill commercial outreach cycles. Suppression records are retained indefinitely solely to prevent re-contacting opted-out individuals.

Data Security: We implement appropriate technical, physical, and administrative measures—including encrypted cloud storage, strict access control logic, and API access restrictions—to safeguard information against unauthorized access, loss, or alteration.

08. Support & Privacy Inquiries

If you have questions regarding this Privacy Policy, wish to exercise your data rights, or want to verify your status on our suppression registry, please contact us at: